Are you looking for a new copier to rent for your office? Choosing the best model based on your needs is indeed important but it is also important to plan for how long you may need to rent out a copier.
If your current rental plan is not flexible, your office could get stuck with the same model that is now rendered itself inefficient. The downside here is that you won’t be able to upgrade this old model until the rental contract has expired. This is the reason why it is important to have a copier lease that provides flexibility.
A short copier lease can be a more cost-effective option that benefits office production in the long run. Before you choose your next model, think about how long you should rent your copier for and what options are available.
How copier rental can benefit you
Buying a brand new copier can be an out-of-pocket expense for your business and you may not be ready to come up with the capital upfront. It can be challenging to do so especially for small to medium-sized businesses or new businesses. New technology for copiers and subsequent models are always being developed and released, so the benefits of renting a copier over purchasing one outright ensure a flexible approach to your office needs.
By choosing to rent a copier, your office can save thousands of dollars in funds that can be reallocated to a different department for spending. Just like the purchase of a new copier, a rental is also 100% tax-deductible, so when your office is going through its end-of-financial-year review, it may be the best time to re-evaluate your copier needs.
Copier rentals tend to suit small to medium-sized businesses for a lot of reasons. Smaller companies tend to change and they grow a lot faster than larger companies, so if your company is stuck with the same model for years, then it is going to be difficult to upgrade it as your office’s needs change fast.
Short-term rentals give more flexibility
In some cases, a short-term rental agreement can cost more every month than a long-term agreement. The most important thing to remember is that short-term rental agreements will still give you more flexibility. Your office will always be able to enjoy the benefits of new printing technology when you need it the most.
Also, you may decide your office needs to downgrade the current model that you have. The option to switch out your current model for a new and cost-efficient one is another benefit to choosing a short-term contract.
Like any other rental agreement, your short-term copier rental can be locked in with the service rates. This can make sure that your average monthly spend for your copier stays consistent, and with a consistent monthly spend, it is one less expense that your office will have to worry about. Think about it this way, you can’t go over budget with a product that does not change in price.
Long-term rentals are cost-efficient in the long run
The long term rentals for copiers can prove to be a savvy move for offices who do not want to purchase a new model or settle for a short-term loan. When you agree to a lease that lasts longer, it gives the owner of the copier rental more room for negotiating with prices. This agreement usually results in a long-term copier rental costing you less money than a short term one.
You will find it easier for your company to budget for a printer and office supplies with secure rates that can last for years. You may even find that some copier rental suppliers also give you the option to change your copier model and renegotiate your rental agreement.
When you are considering a long-term rental, do not assume that you are completely locked in. The suppliers usually give options to change your contract terms to accommodate your office needs.
If you need copiers for your company, you can opt for a copier lease and IT Services Detroit. Copier leasing can help you get the copier that you want. If you have questions, you can contact your local copier leasing services.