A typical law firm has thousands of physical documents every single year. The documents can range from motions, pleadings, contracts, trusts, wills, leases, evidence files, deposition transcripts, and more.
The majority of those paper documents and that information are handled through manual processes, that includes inefficient legal manual processes.
These documents are very important in the legal industry and documents still continue to be a source of problems for firms. According to ABA’s Profile of Legal Malpractice Claims, law firms have not yet solved their legal document management challenges, which is the activity that generates the most claims against firms was filing, preparation and transmittal of documents.
Not only do poor document processes impact your customer satisfaction and customer service, it also impacts your firm by creating compliance risk and security risk, unrecovered billable costs and unnecessary inefficiencies.
You and everyone else at the firm need a simple and easy to use system that still has the power to capture, securely store, share, organize and manage any kind of digital or document that is paper-based within a firm’s repository. And you have the chance to get it, with electronic legal document management and document workflow.
So how can your law firm benefit from electronic document workflow? Here are four ways:
Security and Compliance
Protecting clients’ confidential information is crucial for legal practice, client satisfaction, and compliance with the law. Non-compliance can eventually result in monetary fines and it can result in imprisonment if the violation is serious. The challenge now is that law firms experience threats from different angles.
Replacing paper documents with digital versions reduces insecurity and helps decrease the risk of exposure. Authentication, encryption, and password protection ensure secure information exchange, safeguarding sensitive data even if a device is lost.
Reduce Costs
Research shows that firms lost up to $16 a day per attorney in unrecovered costs. How many attorneys are there in your firm? Even with 5 attorneys, that will sum up to $30,000 a year loss in cost recovery alone.
So whether you print and scan costs are rolled into fees or they are itemized and billed, for your firm to accurately compensate is by having visibility into and capturing print volumes and scan volumes, knowing the actual costs, assigning output and knowing the best way to charge. Electronic workflow can help you to do just that.
Increase Efficiency and Productivity
Finding ways to improve your efficiency is important for law firms to survive. Automated workflows and electronic documents increase billable tasks, improving efficiency and accuracy within the same time frame. Automating legal case management removes inefficiencies, giving you a competitive edge to grow your customer base and business.
Improved Customer Service
You will be able to provide your clients with more responsive and reliable service delivery. Clients expect constant connectivity from your law firm, reflecting the technology-driven world we live in.
With electronic workflow and documents, your office will have the ability to answer any questions that are linked to a client and review and approve any information from anywhere at any given time, through email and mobile devices, which benefits the client but also allows you to move on to your next task faster.
Technology is different now and has caught up with the needs of law firms. Digital documents and flexible workflows enhance client experience, productivity, security, and your firm’s bottom line.
If you plan to get copiers for your office in Detroit, you can buy or lease copiers in Detroit. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.
If your Location is around Detroit, you may call us at (313) 241-7313, and our personnel for copier leasing in Detroit will assist you. If you are also looking for copier repair services in Detroit, you may contact our copier repair personnel at the same number.
