Business copiers are becoming more and more complex over the years, so choosing the right copier for your business has become more and more difficult. There are so many options out in the market, and it is difficult to know where to begin. But do not worry because there are a lot of ways to know what makes a good office copier. You can start by assessing your needs and let it guide you.
Copiers are known as multifunction printers. They have so many functions and features that they are like the swiss army knife of businesses. Because of this, you certainly do not want to pay for a copier that you do not meet your needs or a copier that you can’t afford to buy or a copier that does not function the way that you want it to. So how can you know which one to get?
It is a great idea to divide the functions that you are considering into wants and needs. Start by looking at what the copier will be used for. You can purchase copiers with different functions and capabilities, from copying, scanning, printing, faxing, folding, stapling, and more.
You want to find a copier that will streamline your workflow in the most effective and efficient manner. List down all of your needs, the things that you can’t live without and things that you would like to have but are not necessary.
If you plan to get copiers for your office in Detroit, you can buy or lease copiers in Detroit. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.
If your Location is around Detroit, you may call us at (313) 241-7313, and our personnel for copier leasing in Detroit will assist you. If you are also looking for copier repair services in Detroit, you may contact our copier repair personnel at the same number.
You also need to consider your daily and your weekly print volume needs. Check if you need to print hundreds of pages in a day, or maybe thousands. You can talk to your employees and find out if it usually takes a long time for print jobs to be completed or if several large print jobs at one time are always getting backed up. If both or either is true, then you need to upgrade to a higher-volume copier.
The next thing that you need to consider is if you are printing for internal purposes or if you make the printouts for clients too. If all of your printing is internal, then you may be able to save money with a monochrome multifunction copier. But if you are consistently producing printouts to distribute to clients, then people are inclined to pay more attention to color.
Another thing to consider in a copier is the graphic output requirements of your printouts. Check if they are mostly texting with a logo and a splash of color, or are they more graphic intense. You need to consider whether black and white or color will best suit your needs. You may even consider having one color machine and various black and white copiers.
Also, it is best to get an idea of your current printing expenses. Consider how much you are spending, especially if you are leasing. Check your cost per page and decide whether your IT team handles troubleshooting or includes it in the cost. You may not be keeping track of all of this, and that is okay. A good copier provider analyzes data to help you find the best copier that fits your budget.
A good business copier offers all the benefits you need to consider for your operations. Consider if buying or leasing is better. Consider benefits like ownership, a one-time tax write-off, and completing full payment once you pay it off. Leasing, on the other hand, comes with another set of benefits that may be difficult to pass up.
There are a lot of factors on what makes a business copier good. If it improves operations, boosts productivity, and increases profits, then it’s the right copier for you.
